Registration

We’re happy you want to join the first edition of Upside Down!

Online registration is closed.

We still have some single evening tickets.

Please send an e-mail to info@UpsideDownGhent.be to register for a spot. If you don’t get an answer from us (check SPAM folder as well), you don’t have a ticket.

A track gives you access to

  • 4 nights of swing dance parties

  • 1 New Year’s Eve Party

  • 4 afternoons of Upside Down Activities (depending on which track you choose, you’ll have different afternoon activities)

 

4 different track are available. More info here. Choose the one that suits you.

Be sure to read our
Terms & Conditions and the Code of Conduct

We offer Single Party + Taster Tickets for the evening parties. Choose your ticket and join us for one Upside Down evening full of live music and entertainment (Upside Down Starter, cabaret, competition and more)!

For the night owls, there’s the Late Night Party Ticket for four nights. (Bonus: you can still catch some live music).

More of an “early bird”? Then the Tea Dance Ticket is for you.

Good to know:

  • We sell only one Single Ticket per person. Combining Single Tickets is only possible for the Late Night Party Ticket + 1 Single Party and Taster Ticket.

Be sure to read our
Terms & Conditions and the Code of Conduct

Terms & conditions

Do I need to register with a partner?

  • To keep the festival balanced, we welcome an equal number of leaders and followers. 
  • We encourage you to register with a dance partner. 
  • You don’t need to choose the same track as your dance partner. 
  • Single registration is possible, but you might be on the waiting list until we find a match. 
  • If you find a dance partner later on, ask your partner to register and to write your name in the ‘partner’ field. Please also write to us to let us know who will be your partner.

How to register?

  • Please fill in the form. 
  • Once you register, we need some time to process the registration. It’s possible you need to wait a week before you hear from us. 
  • In case of couple registration: both dancers need to register separately. We can only process your registration once we received the registration of your partner as well. Make sure you write your partner’s name in the registration form. 
  • When your registration has been processed, you wil receive the payment details to complete your registration, or a message that you’re on the waiting list. 
  • Payment has to be done within 10 days after you receive the payment details.

When do I pay?

  •  Payment has to be done within 10 days after you receive the payment details.
  • Questions or problems regarding the payment? Don’t hesitate to contact us.

General festival rules

  •  If we have not received your payment within ten days, your registration may be cancelled in order to give other people the chance to participate.
  •  If you have received a spot because you signed up with a partner, your spot is only secured if your partner has also registered and paid. If your partner cancels the festival, you will need to find a replacement in orde to keep your spot. You can either find a replacement yourself or write an email to us as we might able to find someone from our waiting list.
  • By registering for Upside Down every participant agrees to picture and video recordings as well as to the use and publication of such recordings for the purposes of public reporting on the event or of marketing of the services offered on our websites, including in social media.
  • For the rare occasion of a teacher getting sick or missing their flight we might have to substitute the teacher in your track or we might have to change the schedule.
  • We reserves the right to change the time or location of the evening dances, and will communicate any changes on the website and/or Facebook Page.
  • LouisLou vzw reserves the right to refuse admittance to anyone during the festival. 
  • If you behave inappropriately, you may be asked to leave without any refunds given. 
  • LouisLou vzw does not take any responsibility for incidents and/or injuries nor for personal items or valuables that are lost or stolen during the event. Look out for yourself and for others as well please.
  • With your registration to this festival you accept our terms and conditions.

Can I cancel?

  • If you haven’t pay yet, you can cancel your ticket by sending us an email. Please do, so we can give your spot to somebody else.
  • You paid for your ticket but you can’t make it after all? There are two options:
    • Sell your ticket to someone with the same role (leader or follower) and let us know.
    • Inform us and we’ll look for a replacement. If we find someone, we’ll refund your payment -15% administrative fee. If we can’t find someone to take your spot, we won’t be able to give you a refund.

CODE OF CONDUCT

 

Upside Down is dedicated to providing a safe and comfortable event experience for everyone, therefore all attendees, instructors, staff, and volunteers at Upside Down are required to comply with the following code of conduct.

Organizers will enforce this code throughout the event. We are expecting cooperation from all participants to help ensure a safe environment for everybody.

Need help? Email info@upsidedownghent.be or (during the event) find an organizer in person at any venue.

Harassment includes offensive verbal comments related to gender, age, sexual orientation, disability, physical appearance, body size, race, religion, sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of workshops or other events, inappropriate physical contact, and unwelcome sexual attention.

Participants asked to stop any harassing behavior are expected to comply immediately.

If a participant engages in harassing behavior, the event organizers may take any action they deem appropriate, including warning the offender or expulsion from the event with no refund.

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of event staff immediately. Event staff can be found at any venue.

Event staff will be happy to help participants contact venue staff or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the event. We value your attendance and your safety.

We expect participants to follow these rules at dance and workshop venues.

Thank you

This document was based on Berlin Balboa Weekend’s code of conduct. Feel free to use this, as-is or in a modified form, for your own dance event.